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Master schedule submission instructions are below, separated into sections. Scroll through the entire page or select the link to be directed to a specific section of instructions.

How to Submit
When to Submit 
Semester Dates 
Master Schedule Basics  
Classrooms 
Dates, Restrictions, Comments 
Instructional Formats and Delivery Methods for Workday 
Overlap Sections - Formerly Cross-Listings   
Messina   
Diversity 
Community-Engaged Learning 
Catalogue  

How to Submit

Email completed master schedules as an attachment using the template below to Tony Grimm at agrimm1@loyola.edu.

For assistance with the template, contact Tony Grimm at the above email or 410-617-2659.

Template Link:

Microsoft Excel template

When to Submit

Summer and Fall 2027 master schedules are due by November 13, 2026.

Semester Dates

Summer 2027

• Summer Session I: June 2 - July 13
• Summer Session II: July 19 - August 26
• Summer Session III (Alternate): Between June 2 - August 26
• Classes cannot begin before May 10, and cannot end after August 26
• Please note: If a class is scheduled to begin before Commencement, students who fail spring courses may not have time to register for it, which could possibly delay graduation until another semester, depending on the course.
• For travel opportunities in any term, the start/end dates cannot encompass travel time.
• The University is closed for the following holidays:
  • Memorial Day May 28 and 31
  • Juneteenth on June 18
  • Independence Day on July 2 and 5
    

Fall 2027

• August 31 - December 19

Due to U.S. Department of Education federal regulations in regard to awarding financial aid:

• Fall classes may begin as early as August 27.
• Fall classes may end no later than December 21. 
• Requests for early start classes should be directed to the Office of the Registrar. Early start classes should be limited to exceptional reasons, for example, internships that must begin on a certain date.

Master Schedule Basics

Numbering

• Course sections are written as a 2-letter subject code, 3-digit course number, and 2-3 number/letter combination section, examples below
  • Example: HS 101.03     
• Number sections consecutively for Evergreen campus, including hybrids if they require Evergreen classrooms: .01 - .99
• List section offerings in alpha-numeric order:
  • Example: CL 291.01, GK 103.04, LT 101.02
• Messina sections: 2 numbers + 1 letter based on theme.
  
  • Example: .01V
• Study abroad sections: 2 letters based on international city and country + 1 number:
  • Example: .BT1 for Bangkok, Thailand
  • Fall and Spring abroad offerings are usually submitted by the Office of International Programs (OIP).   
• Sections offered totally off-campus but locally (like at secondary school): .E01- .E99   
• Sections that are totally online: .W01 - .W99
• Travel Sections: .Z01- .Z09

Days/Times

Day Codes

M = Monday

T = Tuesday

W = Wednesday

TH = Thursday

F = Friday

S = Saturday

SU = Sunday

Summer Days/Times

Daytime classes should end by 4:00 pm

Fall Days/Times

Faculty

• For new faculty, include full formal name, title, and in the Dates, Restrictions, Comments column, provide Colleague ID.
• Including the faculty ID is important to prevent duplicate records and provide appropriate technology access.
• If an instructor is not yet determined or the instructor鈥檚 Colleague ID is unknown, list STAFF as faculty.    
• Submit a Change of Course Status eForm once faculty is assigned.
• For existing faculty, include full formal name and title. Please do not provide last name only.  

Classrooms

• Departments are typically allotted the same number of classroom time slots from year to year.
• Overages requested are reviewed after all schedules are submitted and each department is awarded its allotment.
• General purpose classrooms are counted as owed time slots.
• Appropriately sized seminar classes, typically capped at 16 or lower, are scheduled in seminar-sized classrooms.
• Department seminar rooms and specialty labs can be requested in the Dates, Restrictions, Comments column for any available time slot.
• Do not create conflicts with seminar or specialty rooms scheduled for Messina.
• If you are unsure whether the space used last year is owed in a certain time slot, contact Melissa Elswick at mrelswick@loyola.edu or 410-617-2482.
• If necessary, Melissa Elswick contacts the department chair to discuss alternative scheduling due to requests for new time slots, increased enrollment limits, or renovations.
• Access Faculty > Assigning Classrooms page on the Registrar website for more information about classrooms on the Baltimore Campus.

Dates, Restrictions, Comments

• If a section has consecutive meeting dates for the entire range of the standard term, do not list individual meeting dates.
• Indicate section restrictions if limited to certain groups of students, such as class years, that are not already specified in the current catalogue.
• For special topics courses, include a topic title and topic requisite for those that 鈥渧ary with topic鈥�.  
• If study abroad offerings are submitted by the academic department rather than OIP, include "notified OIP" to avoid duplicate submission.

Instructional Formats and Delivery Methods for Workday

• In Workday, the instructional format on the section is the same as on the course.  Courses with multiple instructional formats on a course are listed as 鈥淐ombination鈥�, with the specific instructional formats listed on the section.  
• Only 1 delivery mode can be listed on each section.

Instructional formats used in Workday:

• In-Person - used for sections that meet on campus in a classroom
• Off Campus Abroad - used for sections that meet off campus abroad
• Off Campus Domestic - used for section that meet off campus domestically
• Online - used for sections that meet online
• Hybrid - used for sections that include at least one in-person meeting and online instructional formats

Delivery modes used for Workday:

• Clinical
• Combination - used for sections that use a combination of delivery modes
• Discussion
• Experiential - used for sections that use field trips or other learning experiences outside the classroom 
• Independent Study
• Internship
• Laboratory
• Lecture
• Recitation
• Research
• Seminar
• Service Learning
• Studio
• Thesis 
• Workshop

Hybrid

The definition of "hybrid" that was approved both separately and within the new Intellectual Property policy appears below. Faculty can incorporate up to 30% of technology infused work without moving into hybrid or online categories.

Beginning Summer 2019, a course is considered hybrid (or blended) when it is composed of both online learning and classroom learning and incorporates the best features of both environments to meet the learning objectives of the course. Thirty percent or more and less than 50% is taught online with the remaining taught face-to-face. Both online and classroom instruction total 150 minutes of faculty instruction per week per three credit course across a traditional 15 week semester.

• Includes either a combination of in-class meetings and synchronous meetings, or a combination of in-class meetings and asynchronous dates.
• Indicate in-class with the appropriate instructional code 鈥� LEC (lecture), SEM (seminar), etc.
• Defined as: In-class portion is 50% or more and less than 70%.
• 3-credit courses meet a total of 2250 minutes.  Thirty percent or more online for 3-credits equals more than 675 minutes.  Less than 50% online for 3-credits equals less than 1125 minutes. 
• 2-credit courses meet a total of 1500 minutes.  Thirty percent or more online for 2-credits equals more than 450 minutes.  Less than 50% online for 2-credits equals less than 750 minutes.
• 1-credit courses meet a total of 750 minutes.  Thirty percent or more online for 1-credit equals more than 225 minutes.  Less than 50% online for 1-credit equals less than 375 minutes.

Online

• Includes asynchronous or synchronous meetings.
  • Indicate synchronous as SYN.
  • Indicate asynchronous as ONL.
• Defined as: Online portion is 50% or greater of the course.
• Synchronous dates must include days and times.
• Supply the specific dates or a start/end date range for synchronous meetings in the Dates, Restrictions, Comments column.
• Supply a start/end date range for asynchronous meetings in the Dates, Restrictions, Comments column.
• A classroom is not required or assigned.

Overlap Sections - Formerly Cross-listings

• Treated as one time period with only one classroom assigned.
• Departments who share one classroom must decide who owns the time period, if not overlapped each year.
• Reference the overlapped section of the other department in the Dates, Restrictions, Comments column.
• If undergraduate sections are overlapped to graduate sections, the undergraduate term dates and exam period are used.
• Department chairs overlapping sections should discuss arrangements with each other prior to submission.
  • Both chairs should submit their individual sections including section capacity and global capacity of the overlapped pair.
  • Registrar cannot overlap sections without the above information.
• Overlap capacities can be:
  • Section Capacity + Section Capacity = Global Capacity
    • Each section closes when the enrollment meets the section capacity
  • Section Capacity + Section Capacity > Global Capacity
    • Each section can be a number that adds up to a number greater than the global capacity to allow more flexibility within each section.  Section will not fill beyond global capacity.
  • Section Capacity = Section Capacity = Global Capacity
    • Sections fill as students register and both sections close if enrollment in one section meets the section capacity
• Offering two overlap sections without indicating that they should be cross-listed could result in twice the amount of students registered.

Messina

• Arrange and approve section offerings with the Director of Messina who submits a separate master schedule to Registrar with classroom assignments.
• Do not include Messina sections on full master schedule.
• Do not create conflicts with seminar or specialty rooms already scheduled.
• Sections are indicated by a letter at the end of the section number, representing a Messina theme: G = The Good Life; S = Self and Other; T = Stories We Tell; V = The Visionary
  • Example: TH 201.01S
• Do not duplicate section numbers for Messina and non-Messina courses
  • Example: If TH 201.01S is offered, do not use TH 201.01
  • Begin consecutive non-Messina section numbers, after using the first section numbers for Messina.
    • Example: TH 201.01S, TH 201.02V, TH 201.03, TH 201.04

Diversity

• Sections are identified as Diversity with one course type: Diversity Justice (DJ)
• In the Dates, Restrictions, Comments column, submit the course type for approved diversity sections as DJ - Justice.
• Notification from the Committee is sent to department chairs and faculty teaching the diversity sections(s).
• Properly coded diversity sections are accepted from the department chair.
  • If registration has already begun, the department chair should submit a Change of Course Status eForm adding the diversity course type to the existing course section.
• Further information is available on the Diversity Course Requirement portion of the Office of Academic Affairs website.

Community-Engaged Learning

• In the Dates, Comments, Restrictions column, indicate SL for service-learning.
• Courses should be approved by the Service-Learning Office before Registrar can add the SL course type.

Catalogue

• Requisites are taken from the current catalogue associated with the submitted term.
• Changes to courses or new courses for the 2027-28 academic year should be submitted via the Catalogue Course Update (CCU) eForm.
• On the master schedule, in the Dates, Restrictions, Comments column, include "CCU submitted to Registrar".